Bento For Business

Manage Your Fuel Expenses with Prepaid Fuel Cards

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If your business owns a small fleet of vehicles that your employees must use for business purposes, giving them prepaid fuel cards can help you to keep their fuel purchases in check while also giving them the flexibility that they need. Prepaid gas cards offer multiple features that make them more attractive than traditional gas cards.

Types of prepaid fuel cards

Traditional gas cards are offered by different gas companies to entice customers so that they make all of their gas and convenience-store purchases at branded stores. Normally credit cards, applying for traditional gas cards means that your credit score will be impacted. You might be turned down if you have any issues in your credit history, and the traditional cards usually also have high-interest rates and fees attached to them (can be 15% or higher). Unlike traditional gas cards, prepaid fuel cards are not credit cards. Instead, they are reloadable fuel cards that work like debit cards. After you select the number of prepaid gas cards that your employees need, you then deposit money onto each individual card using our app. You can set the available limits on each card and cap how much each employee can spend per day and per week. When an employee’s card balance is getting low, the reloadable fuel cards can be refilled by you from your mobile device at any time.

Purchase-level spending controls with prepaid fuel cards

While there are other prepaid gas cards on the market, some prepaid fuel cards offer a unique purchase-level control capability. These prepaid fuel cards allow you to limit the types of purchases that your employees can make on their cards. You can stop employees from buying other items when they stop to fill up with gas by limiting them to pay-at-the-pump purchases. You can also choose to allow them to use their cards to make minor vehicle repairs if they are needed. Whenever you want to see what is being spent on your cards, you can do so by logging into your account. From your account dashboard, you will see every employee’s card and balance. You can click on individual cards for detailed transaction history. This ability to see the types and amounts of transactions can help you to make adjustments to your budget. It can also help you to identify spending categories that need to be trimmed so that you can lower your overall business costs.

Business debit cards compared to reloadable fuel cards

There are several features Bento for Business Visa debit cards offer that make them attractive for small business owners. Your deposits will be FDIC-insured for amounts ranging up to $250,000. Bento for Business also uses the same type of high-level encryption that banks use, helping to increase your security. We offer a free 60-day trial to small businesses that want to try out our cards before making a decision. We do not charge you interest on your purchases and our cards are a great alternative to prepaid fuel cards.

Learn more by contacting Bento for Business

As a fleet owner, you need your employees to be able to purchase fuel while they are out driving for you. These are business Visa debit cards and can be used at locations across the U.S. To learn more about the benefits of cards, call us today at 866.220.8455 or start your 60-day free trial online.

Related – Fuel Cards

For more information on gas and fuel cards visit our gas hub or our business debit card hub.
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Elizabeth S
Elizabeth S
Executive Director Certified Prevention Specialist II
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Bento gives our small nonprofit the flexibility of credit cards for employees without having to open a credit line. I can control spending amounts and expenditures purchased in the time it takes to log in to the app on my cell phone. I was at a conference when I need to have something printed in the business center. An employee when to the business center and had to purchase the copies. In the time it took them to cross the event venue, I was able to turn on their card, give specific permission for the expense all before she completed the printing job and had to pay. Bento also provides better fraud protection than our local bank provides.
Erica P
Erica P
Controller
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"I love that bento provides a free plan allowing small businesses a way to track their expenses without paying a monthly fee. I love how much time I'm saving by not having to look through employees crumpled up receipts."
Laura W
Laura W
Office Manager
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I like that the card auto reloads. It's easy to manage online. I feel comfortable leaving this in our company trucks since I can "turn it off" online. Another feature that I appreciate is that the transactions show up immediately after purchase. I love that the service is free with up to 2 cards. The card is also a versatile card to give to a new employee. This card is also flexible because I can give it to multiple employees depending on who is working. The card is not tied to one person. Another nice feature is being able to log on at any time and add funds to the card. If I know that an employee will be making a large purchase, I can reload for a more considerable amount.
Cedarhurst M
Cedarhurst M
Community Manager
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The ability to scan my receipts to the site directly from my phone is a very helpful feature.
Gaby S
Gaby S
Owner and Principal
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The ease of knowing the employees have the funding for business expenses and I do not have to worry about expense reports... Easy does it syncing to QBO!
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